Check-in: Contact Data Collection via QR Code
Digital data collection via QR codes facilitates quick and simple data collection at university events.
The corona pandemic continues to have an impact on events and university courses being held during the winter semester. Events where people are physically present require adherence to hygiene guidelines and the collection of contact data of all those who are present. In order to ensure the traceability of chains of infection, the university will rely on digital data collection through the new service, Check-in.
Digital and fast: using Check-in is easy
Students, instructors, staff members and guests attending an event will scan a QR code at the entrance to a room or at their seat and then enter their data in the collection system. Most Android and iOS devices recognize QR codes with their camera apps, otherwise a dedicated QR-code-scanning app will easily read the code.
Every person who enters a room with electronic data collection is required to provide the following information:
- First and last name
- Telephone number
The date and time of attendance will automatically be recorded by the system.
Data collection without a mobile device: how to do it via weblink
If you do not have a mobile device on hand, registration is also possible with another device with internet access, such as a PC, laptop or tablet. This registration should be submitted during the event or while you are present in the room. In order to do this, you can simply use the following link.:
The pound signs (#) must be replaced by the room number specified under the QR code. (Example: https://check-in.uni-heidelberg.de/erfassung/2050.01.101).
Digital data collection enables rapid collaboration with public authorities
Check-in enables simple, paperless and quick digital data collection of all attendees at university events and thus reduces the workload of those responsible for the event and its organizers. The process of collecting, storing and transmitting the data is thereby simplified and accelerated. If tracing is necessary, the data will be forwarded from a central location to the responsible authorities.
In the future Check-in also usable for event registration
The service Check-in is managed by the software Pretix, which can also be used for reservations and ticket sales for events. Work is already underway to expand the system and install fixed scanning devices in centrally managed rooms so that in the future Check-in can be used for other purposes, e.g. for hybrid events with a limited number of participants.
You can find more information about this service in our Service Catalogue: https://www.urz.uni-heidelberg.de/en/checkin